An Operation and Safety Plan must be submitted with all permit applications. The following information details what should be submitted. If an item is not applicable, please note it as such.
Description of Filming Activity
Please describe the following:
- the sequence of activities, including setup and cleanup.
- any road/lane/shoulder/sidewalk closings and times and method of closure (e.g., signs, cones, barricades).
- all activities where participants will violate the normal “rules of the road” and all locations where traffic will be required to stop where no stop is normally required.
Locations Requiring Traffic Control
If filming will include events and locations that require traffic control (stopping, slowing, etc.), the permit application needs to:
- list intersections where the existing type of traffic control (e.g., signal, stop, yield, no control) will be changed during the event and describe how normal traffic will be directed (e.g., police officer).
- provide sketches of all locations requiring additional traffic control during event, showing types and locations of all existing and proposed traffic control devices (e.g., traffic signals, signs, cones, striping, barricades).
- show types and locations of all event personnel (e.g., actors, camera operators, police officers, volunteers).
If a detour will be required, the application must:
- provide map of detour, show detour sign/police locations and any existing signs to be covered.
- provide drawing of detour sign(s) showing text.
- provide sign dimensions, color, size of text, type of sign material, and posting method.
List of Railroad Crossings
If there will be any railroad grade crossing (where the rail line crosses the road) involved, please be sure to:
- indicate whether the grade crossing is active or inactive.
- list the existing traffic control at all active grade crossings (e.g., crossbucks, lights, gates, YIELD sign, STOP sign).
- list the planned traffic control for event at all active grade crossings (e.g., police, railroad flagger).
- indicate whether the railroad has been contacted.
Pre-Event Public Notification
A plan for informing the traveling public prior to any traffic disruptions must be developed. Please include the following with the permit application:
- a list of locations for signs or a map showing where they will go.
- drawings of signs showing text, as well as sign dimensions, colors, size of text, type of signage material, and posting method.
- a list of locations or a map demonstrated where Changeable Message Signs will be posted as well as the planned pre-event text.
- when (dates and times) signs will be placed and when they will be removed
- a description of any other type of notification (e.g., mailings, brochure, press release) being provided to the public.
Pavement Markings, Banners, Decorations, & Props
If any temporary pavement markings are planned, applications must include:
- a sketch of each location where temporary pavement markings will be placed.
- a description of the material being used, and how and when it will be placed and then removed.
If any banners, decorations, props, or other items will be placed on or adjacent to the pavement or roadway, include a list of the type of items and their locations.
Agency Coordination & Emergency Services
All permit applications should describe any planned coordination with:
- state/local police.
- state/local highway agencies.
- other entities (e.g., railroads, park agencies, private property owners).
Each application also needs to describe how emergency services will be provided for event participants.
Event Day Communications & Signage for Highway Users
Applications should describe communications system expected to be used by event personnel, marshals, volunteers, police, and emergency personnel.
A plan for signage on the day of the filming event must be developed and submitted with the application, including:
- a list of locations for signs or a map showing where they will go—noting if any existing signs are to be covered.
- drawings of the sign(s) showing planned text as well as sign dimensions, colors, size of text, type of signage material, and posting method.
- a list of locations or a map demonstrated where Changeable Message Signs will be posted as well as the planned text.
Please indicate whether any special measures will be taken to control spectators (e.g., fencing, highway crossings).
A description of all vehicles and their movements used during the event also needs to be included with the permit application.